Senior Executive Assistant in Atlanta, Georgia | DiversityInc Careers
 
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Senior Executive Assistant


Description

Cox Automotive is seeking a Senior Executive Assistant to provide administrative leadership and support to the Senior Vice President & General Counsel and the Vice President, Deputy General Counsel. The individual in this role will provide seamless execution of tasks and administrative support including extensive calendar management, meeting preparation, managing the leaders’ daily schedule, and handling tasks on behalf of the leader as needed.  

Independent judgment and decision making, and a self-starter orientation is required to accurately plan, prioritize, organize and deliver detailed results in a fast-paced environment across organizational departments. The Senior Executive Assistant is the key to keeping the leader focused on the business priorities by taking care of administrative details and tasks.

Job Summary:

  • Responsible for supporting leadership, the overall business and the daily management of the Legal team.
  • Organize and manage calendar and time management for meetings and events including scheduling resources such as people, securing, managing and preparing meeting space, equipment and technology support, travel, catering, transportation, and set up. 
  • Partner closely with the IT support team for any technology needs for executives.
  • Operates independently to complete high quality work to meet established goals.
  • Discreetly handles confidential information of major importance such as company strategy, financial and personnel information.
  • Communicate effectively with individuals at all levels of the Cox organization.
  • Liaison to facilities for move and ongoing work environment needs
  • Coordinate onboarding support to new employees; ensure they have the needed resources to get started as a new employee of Cox Automotive.
  • Maintains executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel, both domestic and international.
  • Arrange domestic & international travel and all accommodations including comprehensive and detailed itineraries for internal team members and external clients as needed.
  • Perform administrative functions such as ordering supplies, coordinating equipment repairs, organizing files, and supply purchasing and procurement card reconciliation.
  • Prepares expense reports, memoranda, reports, spreadsheets and presentations, which may require the gathering of data from internal and/or external sources
  • Ensure all documents, letters, briefings and other materials are in final format, including but not limited to grammar, content, substance, and accuracy.
  • Attends staff meetings, records minutes and creates a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned.
  • Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries.
  • Develops and maintains collaborative working relationships with the other EAs in Cox Automotive and the other Cox companies.
  • Create legal matters in CounselLink e-billing system.
  • Manage customer forms on legal contract webpage.
  • Assist in creation of department intranet and own department intranet ongoing maintenance.
  • Support Ad-hoc projects.

Qualifications

  • HS Diploma/GED equivalent is required; Bachelor’s Degree and/or relevant certifications is preferred.
  • Minimum 5-7 years of executive-level administrative or comparable experience supporting leaders with global responsibility.
  • Prior experience as a legal executive assistant is a plus.
  • Demonstrated, highly proficient skill level in the following technology: Microsoft Word, Excel, PowerPoint, and Outlook (required); Visio experience preparing Organizational Charts; General office equipment; Internet; and Concur Travel and Expense preferred.
  • Prior experience with legal e-billing systems is a plus.
  • Previous experience in maintaining a department intranet is a plus.
  • Proven experience and demonstrated ability to maintain the highest level of confidentiality is required.
  • Demonstrated ability to manage multiple projects and priorities in a fast-paced, deadline driven environment.
  • Exceptional detail orientation and organizational skills required.
  • Demonstrated proficient communication skills (written, verbal and presentation).
  • Proven ability to prioritize and work independently while collaborating and partnering with a cross-functional group.
  • Professional appearance and telephone manner essential.

COX-80



About Cox Automotive

Cox Automotive Inc. makes buying, selling and owning cars easier for everyone, while also enabling mobility services. The global company’s 34,000-plus team members and family of brands, including Autotrader®, Clutch Technologies, Dealer.com®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, VinSolutions®, vAuto® and Xtime®, are passionate about helping millions of car shoppers, tens of thousands of auto dealer clients across five continents and many others throughout the automotive industry thrive for generations to come. Cox Automotive is a subsidiary of Cox Enterprises Inc., a privately-owned, Atlanta-based company with revenues exceeding $20 billion. www.coxautoinc.com

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.   Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.

 



Organization: Cox Automotive

Primary Location: US-GA-Atlanta-6205 Peachtree Dunwoody Rd

Employee Status: Regular

Job Level: Individual Contributor

Shift: Day Job

Travel: No

Schedule: Full-time

Unposting Date: OngoingAdvertisement