Music Clearance Administrator (Project) in Burbank, California | DiversityInc Careers

Music Clearance Administrator (Project)

What part will you play?

Warner Bros. Television seeks an Administrator (Project) for the TV Music department. The role will provide direct support to the Executive Director, Music as well as administer music clearance procedures, serve as a liaison between Music Supervisors and TV Music, and provide music clearance and licensing support to assigned producers/shows.
  • Reviews music supervisor packets for accuracy to ensure all elements are delivered properly as per their contractual obligation.  Verifies third party songs are cleared 100%. Confirms all fees are entered correctly in Cleartrack and proper documentation is received on any changes.
  • Inputs into departmental database song and license fee information for all third-party songs cleared by clearance representatives and outside music supervisors relating to WBTV and Warner Horizon productions.
  • Responsible for the preparation of Accounts Payable paperwork and the researching and  vendor payee information for all checks processed by the department, as well as handling all stale-date check issues.
  • Generates quote confirmation letters for approval, signature and mailing, license request letters, check approval sheet and check transmittal letters.
  • Researches songs to determine publisher and/or master owner of musical pieces requested.
  • Negotiates fee and licensing terms with publishers, writers, lawyers and others who represent third-party music used by Warner Bros. in order to obtain rights and fee quotations for use of any such protected music.
  • Issues final EFC’s and Check Batch reports upon close out of episodes.
  • Responsible for the collection and full execution of all music related documents; as well as distribution of music cue sheets for all direct to internet productions.
  • Monitors and tracks music supervisors’ delivery of episode close-out packages and advise music accountant when to release supervisor’s payments.
  • Distributes cue sheets to music licensors, publishers, performing rights societies, composers and in-house recipients.
  • Sends out clearance revision requests when song uses have changed.
  • Drafts of quote request letters for supervisor’s execution.
  • Responsible for continued maintenance of Cleartrack system in coordination with MIS and programmer.
  • Handles the notifications of song use to third party licensors for music used in WB and Warner Horizon productions.
  • Answers telephones and makes travel and accommodation arrangements. 
What do we require from you?
  • At least a High School diploma - college degree preferred.
  • Four years of administrative experience within the TV/Film production or Music industries.
  • Previous experience managing budgets.
  • Ability to handle confidential information.
  • Exemplary organization skills.