Litigation Operations Coordinator in New Brunswick, New Jersey | DiversityInc Careers
 
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Litigation Operations Coordinator


Johnson & Johnson Family of Companies is currently recruiting for a Litigation Operations Coordinator. The position will be based in New Brunswick, NJ.   

 

With $76.5 billion in 2017 sales, Johnson & Johnson is the world's most comprehensive and broadly-based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices markets. There are more than 250 Johnson & Johnson operating companies employing over 125,000 people and with products touching the lives of over a billion people every day, throughout the world. If you have the talent and desire to touch the world, Johnson & Johnson has the career opportunities to help make it happen.

 

Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer.

 

The Litigation Operations Coordinator is an essential member of the Litigation Operations team who monitors, supports and facilitates the review and approval of litigation and non-litigation invoices.  You will report directly to the Head of Legal Operations, will serve as a liaison between the J&J Law Department, Elevate Services and DOE/ASCENT to facilitate the receipt, audit and payment of electronic and manual invoices.  Additional key functions of this roll will include the coordinated oversight of 3rd party asset recovery services on behalf of various J&J businesses, manage the complexities of ongoing asset recovery efforts, serve as backup to critical invoice processing and payment functions, and participate in Sarbanes Oxley control testing.

Invoice Audit (60%)

  • Coordinate the management of invoices selected for inclusion in the audit program managed by the Elevate Services
  • Review electronic and manual invoices for compliance with the Outside Counsel Guidelines
  • Address/resolve issues affecting law firm and vendor invoice submission
  • Approve invoices for payment up to a specified value where appropriate
  • Support transition of invoice audit program to automated program in 2019

Asset Recovery (20%)

  • Liaise with various asset recovery services to identify and enable the recovery of J&J assets where appropriate including awareness and proactive avoidance of conflicts where possible
  • Organize communications with Tax, Global Services, Treasury and the Law Department to ensure accurate receipt, allocation, and treatment of recovered funds
  • Manage the appropriate signatory requirements according to the unique stipulations of each asset recovery circumstance

Backup/Compliance (10%)

  • Train on specific critical roles/processes on Law Department eBilling and Matter Management systems to provide backup coverage for team members when needed
  • Fulfill designated compliance testing in support of Internal Audit and Sarbanes Oxley controls supporting Law Department systems and processes

Miscellaneous (10%)

  • Manage tracking and deposit of checks with Corporate Finance
  • Assist with ad-hoc reports and related queries
  • Coordinate with Risk for the reimbursement of invoices covered by 3rd party insurance carriers
  • Assist with general questions/issue resolution


Qualifications
  • A minimum of a High School diploma is required
  • An Associate’s Degree or higher is preferred
  • A minimum of seven (7) years of experience providing financial or transactional support within a corporate environment is required
  • A minimum of two (2) years working within a corporate law department is strongly preferred
  • Experience in legal eBilling including requirements for invoice submission, adjustments, workflow and payment is required
  • Experience with legal Matter Management systems is strongly preferred
  • Experience with Sarbanes Oxley and/or Internal Audit testing and compliance is strongly preferred
  • Knowledge of J&J’s businesses is preferred
  • Experience in coordinating or involvement with asset recovery processes including determination of assignment of power of attorney and company officer signing authority is strongly preferred
  • Proficiency in Microsoft Office programs, including intermediate to advance proficiency in Outlook, Word, Excel and PowerPoint is required
  • Ability in MS Excel to create V-lookups, Pivot Tables is preferred
  • A technologically savvy problem solver is required
  • Strong interpersonal skills and ability to exercise both discretion and sound judgement are required
  • Must be a self-starter with ability to work independently in the absence of supervisors, and to multitask and prioritize workload against critical deadlines
  • Ability to anticipate stakeholder needs without direct instruction and be proactive in addressing them is required
  • Strong organizational skills and proven ability to prioritize work is required
  • Strong communication skills and excellent attention to detail is required
  • Occasional overtime may be required
  • Must be able to travel up to 5% domestically 


Primary Location
United States-New Jersey-New Brunswick
Organization
Johnson & Johnson (6067)
Job Function
Administration
Requisition ID
4645181016