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HBO Director, Events-Media Relations

Posting
Job Title
HBO Director, Events-Media Relations Time Warner
Division
HBO Industry Cable/Broadcast Television Networks
Film Production and Distribution
Television Program Production and Distribution
Area of
Interest
Administrative/Clerical
Communications/Publicity
Digital/Interactive Media
Market/Media Research
Marketing/Promotions/Advertising
Location United States - California - Santa Monica Requisition # 164299BR Position
Type
Full Time Posting Job Description OVERALL SUMMARY

The Director, Events is responsible for the planning and execution of all LA premieres and FYC events.

PRIMARY RESPONSIBILITIES
 
HBO PREMIERES and FYC SPECIAL EVENTS
  • Collaborate with Special Events team on the planning and execution of all LA premieres and FYC events.
  • Serve as primary contact to all talent/producers/crew/talent reps for all premiere events. This requires constant back and forth with all show principals, their assistants, reps and invited guests.
  • Event Planning includes:  each event’s red carpet layout and production, premiere screening and after party. Catering, party activities, VIP tables, flow of each event, parking, security, design/décor, activations, etc.
  • Responsible for the overall staffing all of the premieres – assigning tasks to each worker, teaching and training teams for their specific jobs, overseeing how they’re doing, and serving as the principal contact for all working event staff.
  • The Special Events Director is responsible for maintaining the master list/database – requires constant monitoring and updating of all our principal partners’ information.  Also includes tracking key contact information for press and all other key outside contacts –our producer partners, agents/managers, key below the line department heads, etc. List management responsibility includes all database input and creation of each event invitation/rsvp list.
  • Help create and traffic all invitation, parking pass, credentials and other event related materials needed for each event.
  • The Special Events Director is responsible for guest check in at every premiere, which requires constant trouble shooting under a high level of stress. Position requires great diplomatic skills and outstanding on-the-spot problem solving.
 
HBO AWARDS GALA EVENTS
  • Work with NY Special Events and Talent Relations teams on HBO’s Emmy party and Golden Globes gala events. 
  • The Special Events Director co-coordinates the entire guest list for both galas.  Task requires extensive knowledge of every HBO production as well as familiarity with each Awards ceremony, other network/studio nominees, members of the HFPA and Television Academy, Press, HBO Executives, Talent agents, et al.
  • The Special Events Director is responsible for carefully vetting all gala guest requests - personally adding or declining each request.  This task involves literally hundreds of requests that require individual attention and handling, including but not limited to researching each person’s HBO history.
  • The Special Events Director is an integral member of the events team for these gala events – their input, requirements and feedback on logistics are an integral part of the planning and execution of our Awards galas each year.
  • Serve as co-head of all guest check in, which requires constant trouble shooting under a high level of stress.
 
PREMIERE EVENTS - PROPOSALS AND INVOICES
  • Solicit, review and evaluate premiere and other Media Relations event proposals from vendors.
  • Track all proposals/contracts/invoices/purchase orders and record all dollars committed.
  • Serve as primary liaison with vendors on planning and execution needs, negotiating what’s needed, when delivery is required, and confirming each essential timeline item required for smooth production.
 
ADMINISTRATIVE TASKS
  • Send out all premiere invitations and take all guest rsvp’s – logging each in the events database.
  • Assist in overseeing the work of the Events assistant’s tasks, helping prioritize tasks and providing information as needed.
 
SKILLS and REQUIREMENTS

 
  • Candidate must have a minimum of five years of experience with an entertainment company. 
  • Must be extremely and obsessively detail oriented, organized, and able to multi-task.
  • Must be proficient in FilemakerPro, and all Microsoft Office applications. Photoshop skills preferred.
  • Must have strong phone skills, good judgement, ability to juggle many different tasks simultaneously without ANY errors.
  • Must excel at time-management and be able to multi-task – keeping abreast of all event details – often with overlapping, concurrent events.
  • Requires great diplomatic skills in dealing with talent, executives and event guests.
  • Strong eye for design, layout, and graphic presentation.
  • Strong interest in event production, has a working knowledge of what’s new, what’s coming up, what could be utilized/applicable to HBO Special Events.
  • Position requires initiative, immediate and long term problem-solving and follow through.
 
 







About Us It's HBOSM


America's most successful premium television company, Home Box Office delivers two 24-hour pay television services—HBO®and Cinemax®. HBO continues to take advantage of the latest technological innovations with advancements that include the availability of HBO programming online though HBO GOSM and MAX GOSM, as well as HBO On Demand® and Cinemax On Demand® in HD. Just as HBO is a company noted for its commitment to excellence in the products and services it delivers to consumers, it makes the extra effort to create a work environment in which fairness, equity, trust, and individual responsibility are valued. HBO is committed to retaining and recruiting skilled and motivated employees, placing a priority on qualified team players who contribute to the diversity of their workforce. HBO offers competitive benefits to include medical, dental, vision, a matched 401(k) plan, flexible spending, a commuter benefit program and tuition reimbursement.

HBO is an equal employment opportunity employer. HBO does not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. HBO also prohibits harassment of applicants or employees based on any of these protected categories.