Executive Assistant & Purchasing Administrator in Burbank, California | DiversityInc Careers
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Executive Assistant & Purchasing Administrator

Job Title
Executive Assistant & Purchasing Administrator Time Warner
Warner Bros. Entertainment Group WB Business Unit Machinima Industry Film Production and Distribution Area of
Administrative/Clerical Location United States - California - Burbank Requisition # 163390BR Position
Full Time Company Overview Warner Bros. has been entertaining audiences for more than 90 years through the world’s most-loved characters and franchises. Warner Bros. employs people all over the world in a wide variety of disciplines. We're always on the lookout for energetic, creative people to join our team. Business Unit Overview Machinima is the premier provider of digital content at the intersection of gamer entertainment and culture. Supercharged by parent company Warner Bros., we empower talent and fuel fan engagement across platforms. We create entertainment content for a community passionate about video games, animation, and endless forms of pop culture. With a focus on scripted, topical and gamer programing, and a talent network of thousands of influencers, Machinima reaches over 144M viewers each month.

Machinima is a division of the Warner Bros. Digital Networks Group.
Posting Job Description What part will you play?

We are currently seeking a Executive Assistant & Purchasing Administrator for the Machinima Sales department.This individual will provide a full range of administrative support to the VP, Brand Solutions and the entire sales team including scheduling meetings, maintaining calendars, processing expense reports and assisting with special projects. This individual will also be responsible for inputting and processing purchase order requests for all Machinima departments.

The ideal candidate is a true go-getter with excellent time-management and communication skills. A sharp editorial eye is a must as you will be creating internal PowerPoint presentations and spreadsheets, in addition to proofreading important documents. Your ability to problem-solve pressing matters and meet tight deadlines will allow you to thrive in this position. Specifically, the responsibilites will include: 
  • Screening calls to determine which calls are appropriate to put through; escalate issues when urgent; take detailed messages and relay information as appropriate.
  • Coordinating all logistics for meetings and events with both clients and vendors including but not limited to: coordinating schedules, booking meeting rooms, booking travel and following up on data/responses from various departments.
  • Processing expense reports in a timely and accurate manner.
  • Coordinating travel arrangements for the sales team.
  • Overseeing the coordination and processing of purchase orders for all departments including liaising with finance and other executive assistants to maintain shopping carts, issue purchase orders, follow up on invoices, troubleshooting issues as they arise and training new shopping cart maintainers.
What do we require from you?
  • At least 3+ years of previous administrative support experience, ideally supporting multiple senior leaders.
  • Experience using / coordinating a purchase order or other similar departmental procurement process.
  • Proficient with Microsoft Office (Word, Excel, PowerPoint).
  • Ability to streamline office operations and procedures.
But Wait, There's More!
  • Medical, dental, vision coverage, competitive paid time off and competitive company-matching 401K plan.
  • Warner Bros. Learning Network to help develop and navigate your career.
  • Impact, the Warner Bros. Giving Program, which provides ways for you to support the communities in which we live and work.
  • Part of the Time Warner family which includes brands like HBO, TBS, TNT and Cartoon Network.


The Warner Bros. Entertainment Group of Companies is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran's status (including protected veterans, as may be required by federal law), sexual orientation, gender identity or any other category protected by law.