Executive Assistant in Newark, New Jersey | DiversityInc Careers
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Executive Assistant

About the position

Who we seek:

Are you someone who enjoys being proactive with keen eye towards outcomes?

Can you work with multiple businesses leaders and C level management to deliver on their priorities?

Do you want to work in a startup environment but within a large stable company?

Do you enjoy being part of fast-paced, creative and fun teams working on truly transformative initiatives that will help shape the future?

If the answer to all of those questions is “Yes”, then read-on….

The Customer Office at Prudential is a team that merges the entrepreneurial spirit of a start-up with the stability of one of the world's most established financial services companies to deliver best in class experiences to our customers. It’s an exciting and engaging environment with an agile mindset where team-members are encouraged to expand their skills, test creative boundaries, share new ideas, and, most importantly, have fun.

We are currently looking for an open minded, proactive and creative Executive Assistant that will support 4 of our Executives. Perfect candidate will be energetic problem solver that can tackle everything from a complex senior meeting to last minute presentation and will be able to bring order to chaos when needed.

The successful candidate for this position will provide the following administrative support:


  • Effectively manage 4 VP Principals’ complex calendars (accept, decline, reschedule meetings collaboratively with fellow EAs or meeting schedulers across and external to Prudential)
  • Extensive scheduling of complex meetings – including set-up of conference calls, preparation of meeting materials, management of related meeting logistics (e.g., WebEx/VTC set up, conference room reservations) for Principals
  • Coordinate travel arrangements and effectively navigate potential travel challenges that necessitate changes to pre-existing plans
  • Prepare, submit and track general expense and travel vouchers through the Source2Pay system; review the accuracy of expense vouchers, reconcile discrepancies and ensure appropriate resolution
  • Procure and manage office supplies for Principals
  • Managing PTO Requests and Overtime Requests (as applicable) via MyTime
  • Maintain electronic and/or hard copy files for Principals in accordance with records retention policies
  • Will partner with and support/back up executive assistant to the Customer Office Chief Marketing Officer
  • Perform other administrative support duties, as appropriate (e.g., Visitor registration, parking, etc.)

Competencies/Qualifications Required:

  • Demonstrated ability to work with / manage highly confidential information

  • Excellent organizational skills and the ability to effectively juggle multiple priorities

  • Strong attention to detail and critical thinking skills

  • Excellent written and verbal communication skills

  • Self-motivated; demonstrates initiative, anticipates issues, provides realistic solutions, employs sound judgment and makes timely decisions

  • Comfortable working in a fast-paced and evolving environment

  • Ability to work effectively under tight time constraints and flexibility to work overtime when needed

  • A positive attitude and inclusive approach are essential

  • Advanced skill in using Microsoft Office Suite to create and modify documents

  • Demonstrated ability to develop and manage relationships with internal and external partners

  • 5+ years of experience in administrative support roles/executive support experience

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at staffingagencies@prudential.com for more information about doing business with Prudential.