Executive Assistant III in Burbank, California | DiversityInc Careers
 
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Executive Assistant III

Posting
Job Title
Executive Assistant III Time Warner
Division
Warner Bros. Entertainment Group WB Business Unit WB Pictures:WW Marketing Industry Film Production and Distribution Area of
Interest
Administrative/Clerical Location United States - California - Burbank Requisition # 165242BR Position
Type
Full Time Company Overview Warner Bros. has been entertaining audiences for more than 90 years through the world’s most-loved characters and franchises. Warner Bros. employs people all over the world in a wide variety of disciplines. We're always on the lookout for energetic, creative people to join our team. Business Unit Overview Warner Bros. Pictures Group (WBPG) produces, markets and distributes Warner Bros.’ slate of approximately 20 movies a year, including films from New Line Cinema. Our movies have generated industry-leading box office results and have won multiple Academy Awards in recent years. Warner Bros. Pictures is a global leader in the international marketing and distribution of feature films, operating in more than 30 countries and releasing films in more than 120 territories. Posting Job Description What part will you play?

Warner Bros. Distributing Inc. seeks an Executive Assistant III for the Executive department. The position provides administrative and clerical support to the EVP, Worldwide Marketing/Chief Data Strategist.
 
  • Provides administrative and clerical support to the EVP, including answering telephones and taking messages, scheduling meetings and appointments, coordinating travel arrangements, opening and distributing mail, maintaining files, typing correspondence/reports/proposals, etc.
  • Access web reporting systems to monitor traffic to websites, features and social profiles and work with research systems to provide data on top sites, trends and social influences.
  • Creates and maintains regular reports of online activity and asset management.  Including but not limited to handling purchase orders, billing and record keeping for website/online advertising and publicity expenditures.
  • In conjunction with Finance, ensures budget approvals from production partners (i.e. franchise pictures) and associated notifications are handled in a timely manner.
  • Maintains regular contact with agents, writers, producers, directors and other talent.  Additionally, obtains and maintains talent contact information for each picture.
  • Prepares PowerPoint marketing presentation for EVP filmmaker presentations.  This would include gathering data from various departments, compiling data and internet research.
  • Maintains current script library.  Obtains information from Story department and production partners.  Tracks staff use and returns.
  • Researches competitive motion picture websites.
  • Performs other duties as needed. 

What do we require from you?
  • High school diploma required.  BA/BS degree in related field preferred.
  • 3-5 years experience as an executive secretary/administrative assistant required.
  • Entertainment industry experience preferred.
  • Must be very detail oriented as will be responsible for a large amount of materials being circulated and posted on external websites.
  • Must have proficiency with MS Word, Excel, Outlook and Internet functions. 

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The Warner Bros. Entertainment Group of Companies is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran's status (including protected veterans, as may be required by federal law), sexual orientation, gender identity or any other category protected by law.