Executive Assistant II in Burbank, California | DiversityInc Careers
 
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Executive Assistant II

Posting
Job Title
Executive Assistant II Time Warner
Division
Warner Bros. Entertainment Group WB Business Unit Harry Potter Global Franchise Development Industry Film Production and Distribution Area of
Interest
Administrative/Clerical Location United States - California - Burbank Requisition # 164094BR Position
Type
Full Time Company Overview Warner Bros. has been entertaining audiences for more than 90 years through the world’s most-loved characters and franchises. Warner Bros. employs people all over the world in a wide variety of disciplines. We're always on the lookout for energetic, creative people to join our team. Posting Job Description What part will you play?
Warner Bros. Entertainment Inc. seeks an Executive Assistant II for the Harry Potter Global Franchise Development. This position provides administrative and project support to the Senior Vice President, Harry Potter Global Franchise Development.
  • Manage all aspects of SVP’s calendar; works with several schedules in multiple time zones.    
  • Prepare correspondence to staff, partners, and other third parties in a professional and effective manner, including meeting agendas and other documents; answer phones.
  • Organize and facilitate travel arrangements, both domestic and international for the SVP and other team members on occasion.
  • Responsible for receiving, processing and tracking purchase orders and invoices for the Burbank team; prepare expense reports
  • Assist the department overall and facilitate flow of information and the timely completion of projects in the department’s pipeline    
  • Oversee and maintain filing and organizational systems, both physical and digital.
  • Prepare and assist with PowerPoint/Keynote presentations, spreadsheets, reports, and other tracking documents.
  • Coordinate catered events, meetings and pitches.
  • Performs various errands, special projects and other related tasks as assigned.   
What do we require from you?
  • College degree or equivalent required.
  • Professional administrative work experience of 2+ years preferred.
  • Experience with a studio, entertainment or brand management company.
  • Strong computer skills (Apple + PC) and tech savvy; fluency in the Microsoft Office, Apple iWork and Adobe Acrobat required.
  • Demonstrated excellence in creating visually compelling presentations using PowerPoint, Keynote and Photoshop in a timely manner required.
  • Ability to learn file transfer protocols and adapt to new technologies required.
  • Knowledge of the Wizarding World franchise (the Harry Potter books and films, the Fantastic Beasts films, The Cursed Child stage play, etc.) is a plus.
  • Must be willing and able to work overtime as necessary.
  • Must be available and willing to make/change travel arrangements, make calls and schedule couriers at any time, including nights and weekends.
  • Must have the ability to organize, schedule work effectively and handle multiple tasks.
  • Must be trusted with confidential and sensitive information.

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The Warner Bros. Entertainment Group of Companies is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran's status (including protected veterans, as may be required by federal law), sexual orientation, gender identity or any other category protected by law.