Executive Assistant I

Posting
Job Title
Executive Assistant I Time Warner
Division
Warner Bros. Entertainment Group WB Business Unit Telepictures Prod Industry Film Production and Distribution Area of
Interest
Administrative/Clerical Location United States - California - Burbank Requisition # 164247BR Position
Type
Full Time Company Overview Warner Bros. has been entertaining audiences for more than 90 years through the world’s most-loved characters and franchises. Warner Bros. employs people all over the world in a wide variety of disciplines. We're always on the lookout for energetic, creative people to join our team. Business Unit Overview Telepictures Productions is an industry-leading and Emmy Award-winning producer of innovative, advertiser-friendly, multiplatform television and digital content for the syndication, cable and digital marketplaces. Ellen, The Real and Extra are just a few of their award winning shows. Posting Job Description What part will you play?
Telepictures Productions Inc. seeks an Executive Assistant I for the TP Business & Legal Affairs department. Position provides secretarial/administrative support for the Vice President and Directors of Business & Legal Affairs and ad hoc assistance as needed to others in the department.
  • Revises contracts and spreadsheets for each supervisor according to supervisor’s comments and handwritten notes.
  • Types correspondence.
  • Maintains and updates detailed filing systems for all business and legal affairs transactions for the department.
  • Prepares, submits and manages expense reports.
  • Coordinates travel arrangements and hotel accommodations for supervisors.
  • Researches and summarizes contract terms.
  • Orders miscellaneous office supplies and products and distributes to supervisors as required.
  • Screens all incoming telephone calls; Transfers calls as needed; Takes detailed messages and maintains daily call.
  • Maintains and updates project status reports for the department.
  • Schedules meetings and coordinates supervisors’ calendars.
  • Maintains and updates extensive client contact database.
What do we require from you?
  • College degree required, Paralegal degree preferred.
  • Minimum of 3 years’administrative/legal experience in an entertainment law firm or a studio required.
  • PC Skills: MS Word, Windows, Excel and typing: 60 wpm required.  
  • Familiarity with Internet research, social media and Filemaker preferred.
  • Must have knowledge of report & letter formats, proofreading, redlining, document compare and legal document drafting basics.
  • Ability to communicate effectively & tactfully with talent agents, producers, managers & other levels of personnel.
  • Must pay close attention to detail, maintain confidentiality, and problem solve (within scope of responsibility).
  • Must be able to work overtime as needed.

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The Warner Bros. Entertainment Group of Companies is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran's status (including protected veterans, as may be required by federal law), sexual orientation, gender identity or any other category protected by law.