Executive Administrative Assistant in New Brunswick, New Jersey | DiversityInc Careers
 
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Executive Administrative Assistant


Johnson & Johnson World Headquarters is currently recruiting for an Executive Administrative Assistant located in New Brunswick, NJ. Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 125 years. We embrace research and science -- bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world. With $71.9 billion in 2016 sales, Johnson & Johnson is the world's most comprehensive and broadly based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices and diagnostics markets. There are more than 265 Johnson & Johnson operating companies employing approximately 126,500 people and with products touching the lives of over a billion people every day, throughout the world. The Executive Administrative Assistant provides a wide range of administrative support, including scheduling appointments and travel, domestic and international; expense report submissions; meeting and conference logistics support; recruiting; purchasing processing and monitoring and space planning, etc. Candidate must demonstrate initiative to follow up on relevant day-to-day activities while keeping supervisor informed of project status and next steps. This office is in regular contact with senior management within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature.   Responsibilities:
  • Provides full-time support to one Corporate IT Vice President and direct reports.
  • Anticipates executive needs and collect/prepare information for executive review and action.
  • Prepares correspondence, prepares and organizes files, assembles relevant data as directed. 
  • Maintains complex, active and often rapidly changing executive calendar.
  • Manages domestic and international travel arrangements.
  • Provides supervisor with reminders of upcoming events and project-related deadlines. 
  • Maintains active list of follow up and action items on behalf of VPs and Sr. Directors, Corporate IT.
  • Coordinates, prepares and edits reports and presentations. 
  • Maintains expense report records. 
  • Interacts with staff and senior level business partners from regions throughout the world.
  • Coordinates and schedules live meetings via Web-ex and Global Connect; Coordinates team events and off-site meetings as needed.
  • Under minimal supervision, the executive assistant performs advanced administrative responsibilities, (i.e., compose correspondence based on knowledge of executive's intentions; prepares documents of a highly confidential and sensitive nature; executes rigorous follow-up by insuring issues are resolved and projects completed).

Qualifications
  • A minimum of 7 years of experience supporting senior management is required. 
  • Advanced skills in Outlook, Excel, Power Point, Word is required. 
  • Experience with web page navigation, Concur, Share Point, WebEx/Skype (BT meetings), Global Connect, Workday, Our Source, Ariba is required. 
  • Strong organizational skills and being detail-oriented are required.
  • Excellent oral and written communication skills are required. 
  • Strong leadership, interpersonal, analytical and problem-solving skills required.
  • Required to exercise sound judgment and discretion, independently assess and resolve complex situations and shift priorities as the need arises.
  • Must demonstrate flexibility, while maintaining sense of urgency.
  • This position will be located in New Brunswick, NJ. 

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Primary Location
United States-New Jersey-New Brunswick-
Organization
Johnson & Johnson (6067)
Job Function
Administration
Requisition ID
5280181023