Event & Conference Coordinator in Newark, New Jersey | DiversityInc Careers

Event & Conference Coordinator

About the position

PGIM, the global investment management businesses of Prudential Financial Inc., is one of the world’s leading money managers. With offices in 15 countries and over $1 trillion in assets under management, clients rely on our risk management expertise, intellectual capital and creative solutions to realize their investment objectives. Our distinct multi-manager model delivers a broad suite of actively-managed solutions in the areas of public and private fixed income, equities, alternatives and real estate to serve our clients’ needs. We are passionate about delivering investment returns for our clients and dedicated to our greatest asset – our people. Learn more about who we are and how we can work together, please visit: www.pgim.com.

The PGIM Marketing team is looking for an Event Coordinator to join our team. You will report to the VP of Marketing, Head of Conferences and Sponsorships at PGIM. Your primary responsibilities would include working with the team to lead and execute PGIM’s global conference and sponsorship plan in coordination with marketing, communications, and the Institutional Relationship Management team, as well as PGIM’s partners within the Agency and Global Communications offices.

This position is highly visible with senior leaders across PGIM who are stakeholders in the global conference program. You will work closely with the VP and functional and business teams in ensuring deadlines and deliverables are met.

Are you highly organized, a self-starter, and able to deal with multiple projects at a time? Do you have a passion for marketing and enjoy working within a nimble, creative and hands-on team? If so we want to hear from you.

What you will be doing:

  • Coordinating deliverables for sponsored conferences, which may include obtaining approvals of branded collateral, compiling biographical information of speakers and topic abstracts, and compiling conference marketing materials.
  • Organizing benefits and event programming connected with PGIM’s Lincoln Center sponsorship.

  • Working closely with the Director of Meeting Planning, assist with executing client-facing events including the Global PGIM Best Ideas Breakfast Series and other client events organized in conjunction with major sponsored conferences.

  • Coordinating the booking process for executive speaking engagements, including scheduling of prep meetings and organizing materials.

  • Compiling attendee lists and registrations for conferences, working with marketing groups within individual business units.

  • Handling and updating PGIM’s Global Speaker’s Bureau and coordinating incoming and outgoing requests for speaker appearances.

  • Following up with conference and event stakeholders for qualitative feedback.

  • Tracking evaluation metrics for conference program for executive dashboard shared with senior management.

  • Maintaining budget expenditures for conference and sponsorship programs; reviewing contracts and invoices.

  • Managing and updating a central conference calendar and emailing executives throughout PGIM.

  • Building calendar invitations for speakers and conference attendees, including preparing meetings and calls

  • Crafting and updating presentation materials and internal reports

  • Assisting as needed with administrative needs for conferences and events, such as shipping materials, confirming registrations, and coordinating internal meeting schedules

  • Minimum Associate's degree required
  • 3+ years event coordination experience, including events within the financial services industry or within a marketing or events agency
  • Strong skills in Microsoft Word, Excel, PowerPoint and Outlook required
  • Knowledge of the asset management industry, services, distribution and market environment a plus
  • Good relationship management skills, with a flexible and diplomatic attitude
  • Strong time management skills with the ability to prioritize and lead multiple projects at the same time under tight deadlines
  • Able to handle multiple priorities in a fast-paced environment
  • Minimal travel required - approximately 10%

Capabilities you will need to help you succeed:

  • Creative
  • Self-motivated
  • Collaborative
  • Organized and detail oriented
  • Exceptional communicator
  • Strong organizational savvy and intuition
  • Intellectually curious
  • Professional maturity
  • Sense of humor

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at staffingagencies@prudential.com for more information about doing business with Prudential.

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