Dealer Registration Specialist in Fairfield, New Jersey | DiversityInc Careers

Dealer Registration Specialist


This position ensures the efficient and accurate registration of new dealers to the Auction, and maintains and updates the current dealer database and files.

Job Responsibilities:

·Process new dealer applications by obtaining the appropriate registration documents according to Auction policy, such as dealer license, registration and insurance, bank reference, tax ID number, etc.

·Maintain appropriate dealer files, updating items as needed. 

·Obtain credit reports on new dealers as necessary; obtain references from affiliated Auctions; and verify dealer licenses by contacting the state DMV offices.

·Verify validity and status of dealer insurance records, as well as business address and phone numbers.  Familiarize new dealers with appropriate Auction policies.

·Work on the dealer registration counter on sale day, registering new dealers, issuing bidder badges, updating dealer information, answering questions, and assisting customers.

·Load and/or update required dealer information into Auction Access System and the AS 400 by scanning dealer documents into the system, taking dealer photos, and providing them with a temporary ID card if necessary.

·Work with the front office department to maintain titles and checks for dealers who have not provided required documentation and follow-up as needed.

·Handle dealer status problems, input dealer dollar limits, and coordinate with the collection department regarding new dealers placed on “cash status”. 

·Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such.  Actively participate in support of all safety activities aligned with Safety Excellence.

·Perform other duties as assigned by management.

·May be required to work overtime as business needs dictate.


  • High School Diploma or equivalent required.
  • 1 year of clerical and/or customer service experience preferred; AS400 experience helpful.

·         Effective communication skills, problem solving and customer service skills required.

·         Must be able to operate adding machines and other office equipment (i.e., copier, fax machine, etc.).

·         Good computer software skills required.

·         Ability to sit or stand for prolonged periods of time.

·         Ability to perform repetitive data entry tasks; manual dexterity.

  • Vision abilities required include close, distance and depth perception.



Work Environment:

Office setting.

About Cox Automotive

Cox Automotive Inc. makes buying, selling and owning cars easier for everyone, while also enabling mobility services. The global company’s 34,000-plus team members and family of brands, including Autotrader®, Clutch Technologies,®, Dealertrack®, Kelley Blue Book®, Manheim®, NextGear Capital®, VinSolutions®, vAuto® and Xtime®, are passionate about helping millions of car shoppers, tens of thousands of auto dealer clients across five continents and many others throughout the automotive industry thrive for generations to come. Cox Automotive is a subsidiary of Cox Enterprises Inc., a privately-owned, Atlanta-based company with revenues exceeding $20 billion.

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations:  Cox accepts resumes only from agencies with which we formally engage their services.   Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.


Organization: Cox Automotive

Primary Location: US-NJ-Fairfield-100 Route 46

Employee Status: Regular

Job Level: Individual Contributor

Shift: Day Job

Travel: No

Schedule: Full-time

Unposting Date: OngoingAdvertisement