Compliance Associate, RIA Standards in New York, New York | DiversityInc Careers

Compliance Associate, RIA Standards

New York Life’s primary distribution channel is the career Agency sales force of more than 12,000 agents, operating in virtually every major city in the United States.  Every agent is affiliated with one of our 117 General Offices. These offices are operated by Agency management teams responsible for agent and management recruiting, development, and sales.  Approximately half our agents operate their businesses out of our General Offices, while the other half maintains independent office locations. 


Our General Offices are divided up among four Zones. In addition to our Zone offices, an Agency Home Office team responsible for strategy, finance, administration, standards, training, marketing and communications supports our agents and field managers.  The Agency operation also comprises teams charged with growing our business in key market segments, including the middle income market, the advanced (high-net-worth) market, select cultural markets, and the women’s markets. Agents sell individual life insurance, individual annuities, and long-term care insurance products, as well as mutual funds



Role Overview:

  • Review and maintain approximately 1,100 Eagle Financial Advisor's (FAs) Form ADV Part 2Bs, via monthly data reports. 
  • Manage the Form ADV Part 2 annual offer mailing to all firm clients.  Review return mail and update records as needed. 
  • Administer the annual Firm Element training for Eagle Strategies: update content, review CBT, send communications to the Field and track completion.
  • Deliver the Annual Adviser Questionnaire to 1,500 employees and FAs via the FIS Protegent PTA system, and ensure its timely completion.
  • Coordinate the quarterly upload of 1,000 FAs' Form ADV Part 2Bs to the Envestnet system.
  • Support the Corporate Compliance Department (CCD) with gathering information for the annual update of Form ADV Part 1.
  • Analyze Initial Adviser Questionnaire responses for new FAs, and follow up with the Field and CCD for additional information as necessary.
  • Conduct quarterly best execution reviews of Eagle’s LWP programs and serve as Relationship Manager for Elkins McSherry. Facilitate account report for Elkins to begin their Best Ex report delivery.
  • Create and update the Form ADV 2Bs for Home Office Investment personnel.
  • Work with all executing 3rd party managers to ensure distribution of their own summary of material changes as part of the Disclosure Documents mailing to clients.
  • Testimonial review of social media activity of FAs via the Hearsay Social tool.
  • Act as Record Manager Coordinator for Eagle Strategies.
  • Serve as Subject Matter Expert regarding ADVs, Firm Element and Advisor Questionnaire by responding to questions from internal employees, CCD, FAs and FA staff regarding firm’s policies via phone and email.
  • Draft internal disciplinary referrals to Agency Standards as necessary.
  • Communicate violations with internal employees, CCD, FAs and FA staff via email and phone.
  • Assist with the review and correction of system data errors via the FIS Protegent PTA system.
  • Proactively identify and resolve compliance issues that may arise during daily activities.
  • Exercise good business judgment and recognize when it is appropriate to escalate an issue.
  • Act as back up within department with multiple client account surveillance reviews for its advisory programs.
  • Ensure that regular updates to the Eagle Policies & Procedures Manual and the Eagle Strategies Securities Standards Desk Manual accurately reflect changes within the department.
  • Help with other ad hoc projects and initiatives as needed. 



  • Bachelor Degree
  • Minimum of 5+ years of relevant experience (5 plus years in Asset/Wealth Management)
  • Series 7, 66 and 24 preferred. Series 7 and 66 must be attained within 6 months. Series 24 must be attained within 9 months.
  • Compliance or Operational background required, with knowledge of the Investment Advisers Act. 
  • Knowledge of FIS Protegent PTA system and Hearsay Social system a plus. 
  • Excellent Word and Excel skills required.
  • Strong analytical skills.
  • Self-motivated and able to multi-task and work independently.






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