Administrative Assistant in New York City, New York | DiversityInc Careers
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Administrative Assistant

Job Description
• Provide a high level of administrative support ensuring quality service and professionalism at every client interaction.

• Manage efficiently in a multi-tasked environment and ensure deadlines are met.

• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.) for the Investment Banking - Power and Utilities team.
Job Requirements
• Schedule and organize meetings, including preparation and co-ordination, pre-mails, arranging required equipment, refreshments, etc., as required.

• Support the team in processing expense reimbursements and booking travel.

• Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, etc.)

• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area.

• Maintain discretion/confidentiality in all tasks.

• Expense analysis - cutting unnecessary expenses and generating ideas to further reduce ongoing expenses.

• Act as a resource in business analysis and design to colleagues, business partners and clients and encourage business analysis awareness.

• Work effectively as a team, supporting other members of the team in achieveing project/business objectives and providing client services.

• Support a work environment that promotes customer service, quality, innovation and teamwork and ensure timely communication of issues/points of interest.

• Participate fully as a member of the team and contribute to a positive work environment.

• Act as liaison between the business and HR on administrative issues.

• Ad-hoc duties as and when requested.