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Student Services Program Assistant

 

INTENT TO EMPLOY                     Post:  12/13/17

POSITION:  STUDENT SERVICES PROGRAM ASSISTANT

                  (Continuation of position is contingent upon grant funding)

QUALIFICATIONS: 

  • Minimum of an Associate’s degree from a regionally accredited institution, or two years of postsecondary education in secretarial/related field, or three years of documented successful office administrative work experience required, Bachelor’s degree preferred.
  • Ability to demonstrate computer skills and proficient use of the Microsoft Office suite including Word, Excel, PowerPoint, and Outlook as part of the interview process required.
  • Ability to analyze, proof-read and comprehend complex documents required.
  • Ability to project a professional and congenial demeanor required.
  • Ability to establish and maintain effective working relationships with students, other employees, and the public preferred.
  • Strong interpersonal skills and work ethic preferred.
  • Excellent speaking, writing, and organizational skills preferred.

DESIRED PROFILE:  

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

  • An understanding of and commitment to the philosophy and mission of a community and technical college
  • A sensitivity and commitment to cultural diversity
  • The ability to handle multiple tasks and various situations in a calm and professional manner
  • Ability to work independently and maintain confidentiality
  • Ability to work well under pressure and deadlines
  • A commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved

ESSENTIAL JOB FUNCTIONS:

The Student Services Program Assistant shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the J.F. Drake State Community and Technical College Faculty and Staff Handbook.

  • Assist students in identifying appropriate campus services/resources including tutoring, counseling, and career services to improve student success
  • Assist with planning and promoting student engagement activities
  • Provide support structure for the Acting Dean of Student Support Services to enhance student services to support student learning as well as enrollment, retention, and completion
  • Serve as point of contact for student completion center
  • Compile data (budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests
  • Process a variety of documents and materials (e.g. time sheets, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines
  • Prepare a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information
  • Maintain tutor services schedule for student completion center
  • Perform advanced clerical duties to support the administration of the office, including typing, filing, copying, faxing, answering the telephone, ordering supplies, and mailing and/or distributing letters, memos, and reports to internal and external stakeholders
  • Maintain confidentiality of identified sensitive information and of departmental information
  • Perform difficult and responsible tasks and recordkeeping functions requiring the exercise of tact, judgment, and confidentiality
  • Maintain the Student Services calendar and post reminders to appropriate personnel for follow-up calls and email messages
  • Format, edit and revise as needed, documents and reports produced by department
  • Assist with the compilation of complex documents, including reports, plans, and manuals
  • Record meeting minutes, as requested
  • Use the internet and other resources to conduct research as requested
  • Establish and maintain effective working relationships with other employees and members of the public
  • Serve on college committees as requested
  • Retain and submit documentation as requested to support accreditation efforts
  • Maintain professional conduct in dealing with students and the college community
  • Dispense necessary reports in a timely manner
  • Continue professional development through professional organizations, seminars, etc. to maintain and improve skills
  • Retain and submit documentation as requested to support accreditation efforts
  • Perform other work related responsibilities as assigned by the Acting Dean of Student Support Services and/or President

Job description may be modified or altered at any time by management.

SALARY: Appropriate placement on the Alabama Community College System Board of Trustees Salary Schedule E-3, Grade 04 Salary Range $33,794 - $47,732

APPLICATION:  Applicants must meet the minimum qualifications and must submit a complete application packet to be considered for this position. It is the sole responsibility of the applicant to ensure his or her application packet is complete. A complete application packet includes: 

  • A completed and signed DSCTC application
  • Current resume
  • Official transcripts for the required degree and higher (unofficial copies will be accepted before the closing deadline, but official transcripts must be on file before an offer of employment can be made). Transcripts must include conferred or awarded date. 

 J.F. Drake State Community and Technical College employment forms are available online at www.drakestate.edu or from the Office of Human Resources. The completed application packet should be returned to:

                  J.F. Drake State Community and Technical College

                  Attn: Office of Human Resources

                  3421 Meridian Street, North

                  Bldg. 500, Room 501

                  Huntsville, Alabama 35811

                  Telephone 256-551-7278

APPLICATION         Wednesday, January 3, 2018 at 3:00 p.m.

DEADLINE:

 

ANTICIPATED         

STARTING DATE:        January, 2018

All applicants must have on file a completed application packet by the deadline date. From all the applications received, a screening committee will select the applicants to be interviewed. Interviews will be by appointment only. Applicants must demonstrate proficiency

in written English as part of the on-campus interview process. All applicants must adhere to the College’s prescribed interview schedule and must travel at his/her own expense. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. J.F. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security. Verification of employment letters will be required after an offer of employment has been made. Verification letters must include the applicant’s beginning and ending dates of employment, employment title, and indicate if the employment was full or part time. Part-time employment verifications must state the number of hours worked per week. This information is required within fifteen (15) working days of acceptance of an employment offer.

J.F. Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. J.F. Drake State Community and Technical College will make reasonable accommodations for qualified disabled applicants or employees. The College reserves the right to withdraw this job announcement at any time prior to awarding. J.F. Drake State Community and Technical College compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking on the “About Us” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-7268.