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Sr Administrative Assistant

COMPANY OVERVIEW:

Since 1918, it has been TIAA's mission to serve, our ability to perform and the values we embrace that make us a different kind of financial services organization. We're dedicated to serving the financial needs of those in the academic, medical, cultural, governmental and research fields, and committed to helping make lifetime financial well-being possible for them.

By building a culture that allows all employees to contribute their unique talents and skills, we're able to provide our customers with fresh ideas and distinct perspectives to help them achieve their goals. We believe a diverse and inclusive workforce is one of our greatest strengths and a key measure of our success*.

For more information about TIAA, visit our website.

POSITION SUMMARY:

Provide administrative support for the Corporate Strategy & Development Team for TIAA. This position offers a high-level of exposure to work with Executives and other corporate functions' leaders/managers, and interaction with senior-level management. This is a high volume, fast paced, and professional financial services environment.

KEY RESPONSIBILITIES AND DUTIES:

  • Proactively manage executive calendaring, routines, conference scheduling, and required travel, meeting materials, and required reviews
  • Provide daily administrative support to CS&D through the use of Microsoft Office. Receive incoming mail and distribute to appropriate team member.
  • Take the lead and control special projects and initiatives including preparation of quality and presentation-ready presentations using PowerPoint and ongoing reporting
  • Perform monthly budget reconciliations to ensure traceability of expenses and budget variances
  • Respond to emails and other correspondence independently or under the direction of managers in a timely manner.
  • Prepare board reporting and committee reports (word, power point, Excel, etc.).
  • Prepare agendas, notices, minutes, meeting materials, and organize and facilitate staff and departmental meetings.
  • Proofread and correct prepared materials for grammar, spelling, punctuation, format, syntax and content.
  • Manage complex travel accommodations and busy calendars for associates and communicate schedule changes to those affected.
  • Accurately complete and reconcile invoices and expense reports within corporate guidelines.
  • Manage payment of invoices and coordinate with the rest of the administrative team to assist with expense management.
  • Manage the timely production of board and committee material.

QUALIFICATIONS:

  • Five years of administrative support experience with senior executives is required, preferably in a financial or insurance organization.
  • Experience with MS Word, Excel, Outlook, SharePoint, and PowerPoint.
  • Experience with IT Support, Travel, PeopleSoft, and Concur Expense reporting.
  • Associates or Bachelor's degree preferred.
DESIRED SKILLS:
  • Self-starter, task oriented and highly proactive on a daily basis.
  • Able to work within an administrative team and provide backup support to team members. The organization operates in a collegial manner, with all employees working to achieve common goals.
  • Demonstrated ability to manage multiple tasks and activities concurrently without sacrificing quality or timeliness
  • Must have a high-level of professional and interpersonal skills to handle sensitive and confidential situations with complete discretion.


Equal Employment Opportunity is not just the law, it's our commitment. Read more about the Equal Employment Opportunity Law.

If you need assistance applying due to being visually or hearing impaired, please email Careers Help.

We are an Equal Opportunity/Affirmative Action Employer. We will consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

*©2016 Teachers Insurance and Annuity Association of America (TIAA), 730 Third Avenue, New York, NY 10017 C23921