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Senior Administrative Assistant

JOB SUMMARY
This position is responsible for providing complex administrative support to management. Manages schedules, appointments, travel, meetings, conference calls, etc. Coordinates interdepartmental activities in the absence of the assigned manager to support the smooth operation of the system or department. Performs liaison function for internal and external customers.



MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently support all efforts to simplify and enhance the customer experience

Provide complex administrative and clerical support.

Prepares, maintains, and processes confidential information and correspondence including memos, reports and proposals with high degree of accuracy and timeliness.

Maintains accurate files and records.

Composes and edits correspondence and memoranda; prepares and distributes minutes of meetings.

Types, collates, copies, produces graphs/charts, professional presentation materials and prepares other required reports as needed.

Coordinates travel arrangements, meetings and events.

Prepares and coordinates on/off site meetings and events including hotel arrangements, catering, audio/visual needs, etc.

Coordinates various projects and activities.

Executes special or continuous research and moderately complex data analysis.


Maintains calendar and appointment scheduling for assigned management.

Coordinates travel arrangements for management.

Performs liaison functions with other departments and staff when appropriate.

May represent the Company at promotion of community events.

Performs other duties as requested by supervisor.

REQUIRED QUALIFICATIONS
Skills / Abilities and Knowledge
Ability to lift up to 25 lbs
Ability to maintain confidentiality of information
Ability to prioritize and organize effectively
Ability to reach with hands and arms, to bend, to talk and hear, and to read and use a computer
Ability to read, write and speak the English language to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner
Ability to type with speed and accuracy
Ability to use, handle, and manipulate objects such as paper, pencils, keyboards, and mouse
Vision ability close vision, peripheral vision, and ability to adjust focus
Ability to use 10-key adding machine
Ability to type 60 wpm
Ability to use personal computer and software applications (i.e. word processing, spreadsheet, etc)
Ability to work independently
Ability to show judgment and initiative and to accomplish job duties
Ability to work while seated for prolonged periods of time
Knowledge of office procedures and the operation of standard office equipment (i.e., 10-key calculator, Dictaphone)
Knowledge of basic mathematics
Knowledge of general office procedures
Knowledge of assigned business unit’s policies and practices

Education
High School Diploma or equivalent
College course work in Business Administration or related field or equivalent work experience desired

Related Work Experience Number Of Years
Administrative/Secretarial work experience 5

WORKING CONDITIONS
Office environment