Lead Associate, Diversity & Inclusion (Administrative) in Alexandria, Virginia | DiversityInc Careers
 
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Lead Associate, Diversity & Inclusion (Administrative)

 Under minimal supervision, provides high-level administrative support and performs complex and diverse duties in support of the VP/Chief Diversity Officer and Diversity & Inclusion team. Provides advanced administrative support for multiple tasks, as well as lead on a variety of programs and projects. Requires interpretation and resolution of highly varied situations and problems.

 

KEY RESPONSIBILITIES/ESSENTIAL DUTIES OF POSITION: An individual must be able to perform each essential duty listed below at a satisfactory level:

 

  1. Maintains calendars, answers phones, and coordinates travel arrangements for the Chief Diversity Officer (CDO) and Diversity & Inclusion (D&I) team members as needed.
  2. Provides administrative support to CDO and other team members as needed. General administrative duties including photocopying, faxing and mailing. Opens, sorts, and distributes incoming correspondence as well as reads and analyzes incoming memos, submissions, and reports to determine their significance and manage their distribution. Maintains electronic and hard copy filing system.
  3. Schedules internal/external meetings and conference calls ensuring that all principals schedules have been accounted for.
  4. Coordinates high profile events with timelines that range from weeks to months in advance. Planning typically requires coordination and input from multiple people/units. Coordinates mass mailings for high-profile events, conferences, retreats, and meetings.
  5. Assist with preparation of letters, memos, meeting minutes, reports, emails, grant proposals, etc.
  6. Uses multiple Microsoft office suite programs to develop, design, and update documents, spreadsheets, and presentations. Particularly proficient in PowerPoint with a high degree of creativity. Types reports, memos, letters, and other documents. Organizes content provided by others and designs presentations.
  7. Monitors supplies and orders inventory; anticipates needed supplies; places and expedites orders; verifies receipt of supplies.
  8. Responsible for contract management, processing and tracking invoices and expenses for multiple staff members.
  9. Assists in managing, monitoring, and reconciling department budget.
  10. May deal with confidential issues and information using discretion and excellent judgment.
  11. Coordinate all aspects of programming for team events tied to religious observances, holidays, theme months’ programs, learning opportunities, webinars, etc. that celebrate different cultures of diversity.
  12. Collaborate and serve as lead on a variety of team project assignments that will positively impact the building of inclusive communities throughout the United Way network. Makes recommendations to solve highly complex problems requiring research and information from multiple sources or advanced knowledge in a thorough and timely manner. Provides analysis and interpretation of widely varying situations. Achieves resolution through unique approaches and/or reference to a variety of policies, precedents, and past practices.
  13. Assist in managing website content and social media platforms.

 

ABOUT UNITED WAY WORLDWIDE:

United Way Worldwide seeks diverse, qualified professionals who want to make a difference in the world. If you are passionate about your work and desire to help others achieve enhanced education, income, and health, United Way Worldwide is the place for you.

 

United Way Worldwide is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, and other legally protected characteristics. The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. If you need a reasonable accommodation because of a disability for any part of the employment process, please e-mail katherine.graham@uww.unitedway.org or call 703-836-7100, ext. 324 and provide the nature of your request and your contact information.

 

We are a charter member of Employers of National Service and encourage AmeriCorps, Peace Corps, and other national service alumni to apply.

 

United Way Worldwide is located in Old Town Alexandria, VA. We offer competitive salary and excellent benefits including: health, dental, life, short-term and long-term disability, employee assistance program, 403(b) plan, tuition assistance, paid time off, family sick leave, medical appointment leave, free parking, onsite gym, monthly volunteering opportunities, and more.

 

QUALIFICATIONS:

Requires a high school diploma. Bachelor’s degree preferred. At least five years of advanced level experience in a similar role. Requires strong skills in Microsoft Office suite, computer and Internet research skills; flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required. Attention to detail is essential. The ideal candidate will have strong communication skills (written and verbal), and a clear ability to multi-task in a fast-paced environment.

 

Thank you for your interest in employment with United Way Worldwide. Please apply via our website, https://careers.unitedway.org/job/lead-associate-diversity-inclusion-administrative. You will be contacted if your qualifications are a good match and you are selected for an interview.