Administrative Coordinator in Westwood, California | DiversityInc Careers
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Company Name:
Westwood, California
United States

Administrative Coordinator


This position will serve as the Office Coordinator for the division of Pediatric Allergy, Immunology, and Rheumatology. The incumbent will manage the the day-to-day operations of the Division's academic, clinical and research programs, with a particular focus on analyzing and improving revenue generating activities of the division.
The incumbent must continually monitor resource allocation and assess the needs of the Division and work to implement new protocols and creative solutions to assure effective operation of the Division. Among other duties, this person will provide a high level of administrative support to the Division Chief, faculty, nursing and divisional staff, monitor division finances, process travel reimbursements, order equipment and supplies (for office and research laboratories) and ensure payments are processed accurately by resolving any accounting issues/encumbrances.
Our Coordinator will also provide administrative management by coordinating schedules, organizing meetings, correspondence management, task management and organizing special projects and events as well as support faculty and staff by updating CVs, assisting with abstracts, reports and presentations and make frequent travel arrangements. Oversee and manage the master outpatient clinic schedule for UCLA Westwood and one off-site specialty clinic.

Administrative experience including but not limited to: Skill in use of PC-based software (e.g. Word, Excel, PowerPoint & Outlook) and other general office equipment capabilities and mechanics. Telephone and verbal skills to communicate clearly and effectively; skill in reading and understanding written English text such as business and medical correspondence and documents, and understanding written and verbal instruction.
Our ideal candidate must be able to oversee and process basic accounting transactions (i.e. debiting and crediting) to reconcile patient accounts and should preferably have working knowledge of University purchasing and accounting policies and procedures. Interpersonal skills to establish and maintain cooperative working relationships with faculty, staff, patients, and patients' families. Ability to speak to individuals on a one-to-one basis, using appropriate vocabulary and grammar to obtain information, explain billing policies, and/or persuade patients to make payments on accounts. Ability to organize workflow and set priorities under competing demands to ensure that the objectives of the patient business office are met in a timely manner.
Preferred: Working knowledge of Care Connect/EPIC. Working knowledge of Bruin Buy and Travel Express. Bilingual (English/Spanish) oral and written communication skills.