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Administrative Assistant

 

Essential Functions:

 

  1. Perform general administrative assistant duties including, but not limited to, keyboarding, filing, copying, notetaking, transcribing, and other office operations.
  2. Provide optimal customer service including, but not limited to, courteous and responsive written and verbal communication.
  3. Receive and direct in-coming telephone calls and visitors to the area.
  4. Prepare written correspondences, invoices, reports and other documents.
  5. Prepare travel request packets and organize itineraries as appropriate.
  6. Prepare or summarize reports of a statistical and/or narrative nature for internal and external distribution.
  7. Monitor calendar and e-mail to assist the area administrator with appointments, due dates and timelines.
  8. Assist in planning and organizing meetings and workshops as needed.
  9. Maintain and safeguard the confidentiality of documents, general files, and other pertinent information.
  10. Organize and maintain a filing system for office records as appropriate.
  11. Process and disseminate incoming mail as appropriate.
  12. Maintain an inventory of office supplies, forms, equipment, etc., and prepare requisitions as needed.
  13. Prepare requisitions for purchase order generation for procurement of materials and supplies.
  14. Keep current on upgrades in technology as related to the specific area and assignment.
  15. Serve on college committees as assigned.
  16. Assist in other area of Student Services as needed.
  17. Perform other job related duties assigned by the appropriate administrator/supervisor.